Description

SUMMARY

Under the supervision of the Finance Director, the Assistant Finance Director is responsible for assisting with departmental operations, coordinating accounting, purchasing and payroll functions, and preparing and maintaining detailed financial records and files.

RESPONSIBILITIES

• Perform the primary accounting functions for the Municipality
• Assist in maintaining the Municipality’s financial accounting, purchasing, and related records
• Perform various financial functions such as balancing accounts receivable, posting revenues and expenditures
• Perform year-end tasks required for closing the Municipality's books
• Assist independent auditors with the annual review of the Municipality's financial records
• Assist in the preparation of the Comprehensive Annual Financial Report (CAFR)
• Administer the fixed asset program
• Provide research and recommendations regarding cash investments
• Review invoices and requests for cash disbursements and receipts
• Coordinate the requisition and purchase order process
• Coordinate managing/reconciling Purchasing Card activity
• Reconcile accounts receivable
• Prepare monthly accounts receivable invoices
• Reconcile all bank account activity
• Process journal entries
• Verify cash receipts for accounting accuracy
• Travel to the bank to make deposits
• Prepare monthly financial reports
• Compile monthly cash & investments reports
• Monitor the fixed investment market for short-term investment opportunities
• Prepare and file Pennsylvania Unclaimed Property report
• Reconcile Liquid Fuel funds usage for annual preparation of the Commonwealth’s MS-965 report
• Assist the Finance Director in administering financial control over Federal and State grants
• Review historical financial activity, as needed
• Provide internal support on the financial software
• Assist other departments with financial matters
• Coordinate accounting functions for the Municipal Authority each month
• Prepare monthly financial reports for the Municipal Authority
• Prepare annual 1099s for vendors.
• Prepare 720 form as required.
• Perform other duties as assigned

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of the principles and practices of accounting and budgeting as applied to municipal government
• General knowledge of the principles, underlying general laws and administrative policies governing municipal financial practices and procedures
• Thorough knowledge of modem office practices and of standard office and accounting equipment; general knowledge of audit practices
• General knowledge of purchasing practices
• Ability to establish and maintain effective working relationships with other department heads and officials
• Ability to prepare complex financial reports
• Ability to analyze and evaluate complex financial systems
• Ability to communicate technical ideas effectively, both orally and in writing

DESIRED MINIMUM QUALIFICATIONS

• Associate degree with concentration in Accounting
• Bachelor’s Degree preferred
• 3-5 years accounting or bookkeeping experience with Fund accounting